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Receptionist / Administrative Assistant

Job Details: Receptionist/Administrative Assistant

Duties

The Receptionist/HR Administrative Assistant serves as first point of contact for visitors, vendors, delivery staff, clients, and clients’ families. Provides administrative support to the HR department while maintaining front office duties.

Requirements

Must have a High School Diploma or GED, and one year of Human Resources/office experience, preferably in a similar industry.

Pay

$18.00-20.00 an hour. Starting rate is based on training and experience.

Essential Functions

  • Serve as first point of contact for visitors, vendors, delivery staff, clients, and clients’
    families.
  • Answer and direct incoming calls to appropriate program and/or staff member.
  • Receive, sort, and forward incoming mail. Coordinate the pick-up and delivery of
    express mail services (FedEx, UPS, etc.) and replenish postage meter. Process
    outgoing mail.
  • Track and replenish inventory of office supplies and maintain accurate records.
  • Maintain office security by following safety procedures and controlling access via the
    reception desk.
  • Update calendars, schedule meetings, reserve meeting rooms.
  • Process Purchase Orders (PO) for department.
  • Provide administrative support to CEO as needed.
  • Order flowers and send cards as needed.
  • Set up new hire personnel file, electronic and hard file.
  • Print/order business cards as requested.
  • Prepare on-boarding documents for new employees.
  • Set up and distribute door key cards or assist with payroll app to set up as needed.
  • Collect employee Motor Vehicle Records (MVR) and submittal to state annually.
  • Create and email out monthly staff agendas.
  • Maintain, update, and send out monthly reminders of expiring driver’s license and
    auto insurance information.
  • Become familiar with knowledge of trends, best practices, regulatory changes, and
    new technologies in Human Resources.
  • Perform other duties as assigned.

Knowledge, Skills, and Abilities

  • Excellent organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to keep client and OH business information confidential.
  • Proficient in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.

Education and Experience 

  • High school diploma or GED equivalent.
  • One year of Human Resources and office experience, preferably in a similar industry.

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